Change Submitted Grades

Once you've posted final grades, you can no longer edit them. Depending on when grading closed and how many grades you need to change, you'll submit either a batch request or a workflow (individual) request.

Batch Requests

Use Large File Transfer to submit grade changes for 10 or more students no later than two weeks after the final web grading deadline for the semester.

• Prepare Your Corrected Grade Roster
• Submit Your Request

Create an Excel spreadsheet with four columns:

• Column A: SIS User ID (student ID number; remove “#” if included)
• Column B: Previous (inaccurate) letter grade
• Column C: Corrected letter grade
• Column D: Last date of attendance for any F grades as corrected grades (if none, leave blank)

Click the "Attach" button (paper clip icon) at the bottom of the window, select your corrected grade roster spreadsheet, then click "Open" to attach it to the message.

Attached please find my corrected grades for [course subject, number, section]. I have corrected and assigned these grades to the students, but need your help to correct them in the system.

The last date of attendance for any F grades is noted in the attached file. I understand that my grade roster correction is not complete if any required data is missing.

[Phone number to call if we have questions]

Workflow Requests

Use the grade change workflow to submit an individual grade change if you miscalculated a student's grade, entered the wrong grade on the roster or need to update an incomplete (I) or not reported (NR) to a letter grade. Do not use the workflow to enter grades for dissertation or thesis hours.

If you fail to submit grades on time, not reported (NR) notations are assigned to students with missing grades approximately three weeks after the final grading deadline. After NR grades are assigned, you will need to submit individual grade change requests to assign final grades.

Note: If an instructor no longer works at CU Boulder or their appointment has ended, their instructor affiliation has been removed and they can no longer submit the request. Academic departments should reach out the student's primary college, school or program for assistance with changing the grade.

• Submit a Request
• Cancel a Request
• View the Decision

1. If you're submitting the request from off campus, first connect to the campus VPN. If you need assistance, contact oithelp@colorado.edu.
2. On MyCUInfo's Teaching Tools tab, click "Go to Web Grading" or "Go to Faculty Center."
3. Make sure you're in the correct term. If not, click "Change Term" to change it.
4. Find the correct class, then click "Grade Roster."
5. Click "Request Grade Change."
6. Select the lecture section from the "Please select from the following class list" drop-down.
7. By default, students are listed in numerical order by Empl ID. Click the checkbox for the student whose grade needs to change. You cannot change multiple students' grades at once.
8. If you'd like to hide the other students, click "Only show selected."
9. Click the "*Grade Input" drop-down to select the new grade, then type the reason for the change in the comment field (required).
10. Make sure your browser's pop-up blocker is turned off, then click "Save" at the bottom of the page.

If you click "Save" and the pop-up window is blocked, the grade change for that student will lock. If that happens, see the grading FAQs.

If you can't submit a student's grade change using the workflow, see the "Change of Record Request" section below for troubleshooting.

• To submit another grade change request, click "New Window. "
• If you're done submitting grade changes and you're certain you don't need to cancel the grade change request, you can close all grading-related tabs.

If the submission form is open, click "Cancel Approval." The "Preview Approval" and "Submit" buttons will reappear.

If the submission form is closed, you no longer have access to the "Cancel Approval" button. Contact the approver and ask them to deny the request.

Approved

If your request is approved, you'll receive an automatic email with a subject line that ends with "has been Approved." You, the dean's office and the student will receive another email within 24 hours indicating the new grade has posted to the student's record.

To see the decision details in MyCUInfo, click the link in the email. If the approver left a comment, click the arrow next to "Comments" to see it. To close the window, click "OK."

Denied

If your request is denied, you'll receive an automatic email with a subject line that ends with "has been Denied."

To see the decision details in MyCUInfo, click the link in the email. If the approver left a comment, click the arrow next to "Comments" to see it. To close the window, click "OK."

This grade change request is now closed. If the approver's comment indicates the request should be modified and resubmitted, you'll need to restart the grade change process from the beginning.